ScanPower Prep Billing is a simplified prep management solution for prep centers and 3PL struggling with separate FBA prep and billing processes. You can easily add your prep matrix to ScanPower, including pre-defined prep types and on-demand Ad Hoc charges. Then, import product prep types for each client. When you ship products for a client, the prep charges are tracked and generate billing reports seamlessly.
To setup Prep Center Billing, first define your prep matrix (prep types and categories) under Prep Billing -> Prep Billing Management:
Prep Billing Managment
Prep Types are defined for the prep center and are priced at the tier level. Each prep type can be assigned a Category.
Prep Type
Ad Hoc Prep Type
Ad Hoc prep types may be defined at the prep center or client level and include a price.
Prep Tiers
Prep Tiers capture per unit prep charges. These are automatically calculated by the Prep Billing Report based on Batch and Shipment MSKU totals for the report date range.
To define a new Prep Tier, click Create Price Tier.
New Price Tier
Enter a Name and set charges for each prep type from the master list.
Select one or more clients to assign them to the tier. Ctrl/Command click or shift-click to select multiple clients.
NOTE: If you de-select a client that is currently on the tier they will no longer be on a prep tier or considered for billing purposes. Make sure to add them to another tier to move/update the tier for a client
Adding Prep Types by Product for Clients
There are two ways to set prep types for Client ASIN:
Import the items into a Batch and click Edit to select the prep type:
Import prep types for all ASINs via spreadsheet upload. To import prep types for a client, first Proxy in to the client account. Then select Prep Billing -> Prep Billing Management -> Prep Matrix -> Import Product Prep Types
The import sheet requires ASIN and Prep Type columns. Use the Prep Type Name from the Prep Matrix page.
Once Product Prep Types are set for a client, Batches / Shipments with that product will automatically be counted and charged in the Prep Billing Report if the batch was created in the date range period for the report.
Ad Hoc Charges
Ad Hoc charges are available when the Shipment is Confirmed in the Final Step.
Click + Ad hoc Charges to select or add a charge. Multiple charges may be added for each shipment.
Prep Billing Report
To generate a billing report for one or more clients, select the date range you would like to bill for and whether you would like details by SKU, Batch, and Shipment.
The report may be generated as CSV or XLSX and viewed in Google Sheets, Microsoft Excel, Apple Numbers, or imported into your invoicing software.