Condition notes are easily edited. You can edit your default notes by going into your LIST settings: SETTINGS > LIST.
Next, scroll down to GENERAL NOTES.
What is entered in your default notes will appear in the notes pop-up which appears when you click on the notes field for a particular item in shipment grid. You can drag any of the Inactive General notes on the right to the left side to activate the note for that item, and also rearrange the order (move up and down) as needed. Custom notes can be added in the green + box.